How to Transcribe Zoom Recordings & Meetings in 2021-Rev
8 September 2022

How to Transcribe Zoom Recordings & Meetings in 2021-Rev

Zoom is an internet-based video conferencing application. It functions as both a desktop client and a mobile app. Video and audio conferencing, online collaboration, and webinar hosting are just some of the features of Zoom’s cloud platform. Participants can turn the video on or off while attending meetings. They can also record meetings, share screens, and collaborate on projects. 

The COVID-19 pandemic significantly increased the use of Zoom for work, education, and social interactions. It became the 5th most downloaded mobile app in the world. Within three days of the outbreak, Zoom had been downloaded by 36 million people around the globe. This trend continued during the COVID crisis, and after a while, roughly a third of the world’s population is now connected. 

What Plans Does Zoom Provide?

Zoom provides its users with four distinct plans. Those are basic, pro, business, and enterprise. The free, bare-bones plan offers only a few basic features. If you are using this plan, the duration of your meetings and the number of participants in your meetings will be restricted. You will be allowed to host meetings that are only 40 minutes long. You can also have only 100 participants present in your meeting at once. 

Other plans require an annual subscription and offer different options. The highest plan supports up to 500 simultaneous participants, with an option of having up to 1000 participants with the Large-Meetings add-on. All the paid plans offer the option to host meetings for up to 30 hours. 

The good thing about Zoom meetings is that anyone can record them. The subscribers that are using the basic and pro versions can save their recordings only on their devices. Other plans allow cloud storage, so the meetings can be saved on the cloud. The recordings of the meetings can have the timestamps and names of the participants, along with some other options. 

However, there are some limitations when using this option of saving the recording of your meeting on your computer. One of them is no audio transcriptions. Some time ago, audio transcription was only possible if you sent the recording of your meeting to a Zoom transcription service. Next, you would have to pay for the transcription and wait until it is sent to your email. 

Luckily, things have changed since then. Today, Zoom possesses an audio transcript feature that can transcribe Zoom meetings much more easily if you are using any of the paid plans. The Business and Enterprise plans are the only two plans that include the option to record transcripts. 

One of the benefits of using these plans is that it is much easier for the participants to be fully engaged in the meeting if they do not have to take notes. Instead, you can email them the transcript after the meeting. You will be able to change, edit, or highlight some important parts of the transcript. By doing so, your audience or colleagues can pay special attention to the parts you need them to.  

How to Get a Transcript of Your Zoom Recording?

If you subscribe to the Business or Enterprise plan, all you have to do is to enable two options: cloud recording and auto transcription. To get the transcript, you need to record the meeting. When you stop recording and your meeting is over, Zoom will inform you via email that you can access your cloud recording. 

Next, you would receive two separate emails. The first one will inform you that the recording is ready, and the second one will let you know that your transcript is also available. There is a possibility that you might need to wait just a little longer before your recording is transcribed due to the processing time. 

To check the transcript, you can simply download the file on your computer or access it on your Zoom account. If you want to download it, the file format is VTT and it can be opened in any text editor. If you wish to access it through your Zoom account, you need to log in, find the recording files, and make all the necessary changes. After you finish making changes, save them by clicking on a checkmark. 

Steps to Get Your Zoom Recording Transcribed

The transcript of your recording can be shown as a closed caption. To see it, you need to play the recording of the meeting and click on the CC icon. The transcript will be displayed on your video or audio. However, if you want to skip the editing part and need a transcript done with the maximum possible accuracy, using Rev.com is what you need. So, to get your Zoom recording transcribed, all you need to do is to:

  • Go to Rev and upload your Zoom audio or video recording. You can upload your video or audio file straight from your computer or paste a URL of the recording.
  • When your recording is uploaded, there are a few additional options for you to choose from. If you like to, for example, get your transcript as fast as possible and accuracy is not an issue, you can check the options “Rush my order” or “Instant First Draft,” which might be of great help to you.
  • Other options are “Timestamping”— where each paragraph is timestamped— and “Verbatim”— which includes putting filler words (oh, um, ah) and nonverbal communication into the transcript.

Timestamping can be helpful when you are reviewing the recording or need to find some information in it quickly. As for the verbatim option, it is not often needed. It can come in handy, however, when you need to emphasize the clarity of what was said in the video or audio recording.

  • Your last stop is the checkout point, where you need to put in your payment info and finalize your order.

After your video or audio has been transcribed, you will receive an email from Rev telling you that your order is ready. You can now download it for review and editing. During this stage, you have the option to change the text of the transcript and make it more accurate. You can also highlight certain parts or make notes to yourself or others. When your review is finished, you can save the transcript on your computer in different file types like PDF, Word, or.txt. 

Another interesting option that Rev has started to offer is adding live captions to the Zoom meetings. Due to its modern technology and the advanced software for speech recognition, Rev can transcribe your meetings in real-time. You can access this feature through the Zoom meeting assistant. 

The Bottom Line 

Having your meeting or a webinar transcribed for you is a bonus for various reasons. One of them is that you will save valuable time that you can spend on doing something important. At the same time, the participants can contribute to the meeting by sharing ideas and taking part in the conversations. 

Furthermore, the other benefits include that you will have your participants’ full attention because they will not be preoccupied with taking notes. After all, you will provide them with a copy of the transcript after the meeting. They can use the transcript as notes that they can edit and share. It is easier and faster to quote or reference someone in times of need because you can simply just scan the text of the transcript and find the necessary information. 

Therefore, for easy and fast transcription of your Zoom recordings and meetings, follow the described steps. Remember to use a trusted transcription service so the accuracy of your transcript will not be compromised. GoTranscript would be one of them. They use professional transcriptionists who will transcribe your meetings or recordings with 99% accuracy. And the accuracy of this high will save you the trouble of checking and editing the transcript yourself.