Speaker 1: Are you swimming in paper, post-it notes, clutter on your desk? Are you trying to find the best techniques to get organized at work? Well, in this video, I'm gonna share with you tried and true techniques I've used over and over again that work. If you stay tuned to the end of this video, I'm gonna share with you some other techniques on how you can take business activities to the next level because it's all about organization. Hi, if you're new here, welcome for the best career and project management advice. Subscribe to my channel, hit that bell button, and a brand new video is gonna come out to you every Wednesday. I get asked all the time, how do I stay so productive and organized? Well, I'm gonna give you my top five techniques that I use to get organized at work, so let's get to it. Organized tip number one, stop multitasking. What, Adriana, that's an organizational tip. Actually, it is. It's probably the most important organizational tip that you can ever do because it's the number one mistake most people in organizations make all the time. If you're gonna be organized, then you need to ensure that you put good quality work out there. Multitasking is not organization, yet some people equate the two together. It is proven that people cannot multitask. It is a very small percentage who can. And when you multitask, you actually take away from the quality of work that you're doing, particularly when you're multitasking on activities that really have to use the brain and the logic. You just can't do it. So in order to truly stay organized, the first step is to stop the myth that multitasking work. It does not. And if you drop that and understand to do one thing at a time, your organization is gonna skyrocket. Organize your brain. Yes, a cluttered mind, just like a cluttered desk, leads to stress, which does not help you with organization. So what are some things you can do to help organize your brain? Well, first and foremost, is you really may wanna try meditation. It is proven scientifically how meditation can reduce stress. It also allows you to be in the moment so you don't get caught in that whirlwind of activity, which just increases stress and increases disorganization. You also wanna consider sleep. It's really important to get the right amount of sleep. I'm not gonna tell you how many hours to get because everyone is different. I know people who four hours are absolutely fine and other people who need nine. The point is don't skimp out on sleep. Another thing you really may wanna consider too, air-taking breaks. If you're gonna stay organized within your workday, then you need to take mini breaks. It's proven a five-minute break within every hour or an activity that you're doing just brings you back to reality, allows to ground yourself, gives you enough time so when you get back into it, you can stay focused and ultimately stay organized with what you're doing. The benefit all of this is when you have a stress-free mind and your brain is organized, it translates very easily to the things outside in front of you, the physicality stuff. Organize your workspace. Now, some of you are probably going, finally, she said it. Yes, organize your workspace. This is a given when it comes to organization. Some of the techniques I wanna give you though may be something you haven't considered. I am very fortunate to work in many different types of industries and organizations and departments. And one of the things I find in the manufacturing sector that they do really well from an organization standpoint that I'm going to now share with you is the 360 method. The 360 method is just this. Think of everything that you touch and things that you need constantly and daily should be within a 360 circle. If you constantly have to get up for something that is important to you and that is critical to you doing your work and you're doing it constantly by getting up and out of your desk, that is disorganization. You wanna have everything at your fingertips and stuff that you don't need or don't use, get rid of it or store it away. Really rethink about your space. Yeah, clean up the desk, make sure you don't have clutter, but really think and strategize what do you need at your fingertips and do the 360 method. Another thing too when it comes to physical organization, particularly with your desk, clear it off at the end of the day. There is something really powerful when things are put away and then when you get to your desk the very next day, that it's clean. It just gives you the same and proper mindset for you to be organized. All right, we talked about physical organization. Now we're gonna talk about electronic organization and I want you to organize your email. This is a second place that we live all the time. If it's not physically being at work, wherever that may be, it's our inbox that we constantly live in. So don't allow it to get out of control. Do not use it as a filing cabinet system. I see that too often where people are storing stuff. Get into the habit of touching your emails once, absolutely once. Get in the habit of looking at your emails at certain points in the day. Again, this is gonna be dependent upon your role and you may need to go into your email more frequently than other people. But if you can actually stick to maybe once or twice going to your email, that's huge. Touch it once, clearly file things away in proper file folders. Don't leave them hanging inside your inbox. That is a huge way just to ensure, and then delete, delete, delete, delete. Some of you work in large organizations and you don't have a choice because you have a max size on your inbox. That's actually a good thing that IT has done for you. Otherwise, you're just gonna hoard stuff. Don't hoard, clean it up, strip it away, and just focus on what you need. Try to have a minimum for 20 things in your inbox, max at all times. Because that means you're deleting and getting rid of it. Use your email calendar. Okay, this is another electronic one from organization standpoint and really important. If you're gonna remain organized, you need to make sure that your time on your day is organized. It's really hard to be organized as an individual if your calendar just has these big blocks because you know what happens? You tend not to follow them. So then where's your structure? I always like to share with people, look, you have work to do, so you have to block out what I call power hours. So literally an hour in the day and you do not budge on them if you can do those earlier in the day because emergencies tend not to pop up. And don't block out your full schedule. Give the time needed so when you can have meetings that people know when to book you because if you're true to your calendar, people will start respecting that because they know. If you just block out the full day, then people know, oh, I'm just gonna try to negotiate or send in the invite anyway because I know they rearrange it anyhow. Well, if you're gonna remain organized, you yourself have to have time in the day that's specifically booked off and you have to teach people how to use your calendar so that you can remain organized. Otherwise, it's disorganization, you're constantly arrayed and who really knows what's going on? That doesn't help, it adds to stress. So really take a look at your calendar and in the ideal world, if you have the power to change how people use your calendar in your organization, I highly recommend you make this a priority. Too many people don't do this right and particularly now when a lot of people are working virtually, understanding how people calendars are are critical to organization success. Now that you're on your way to being more organized at work, it is now time to take this up a notch and to be more organized within your business activities. Those activities can be initiatives and projects and if you're gonna be more organized with those, you need to have an understanding as to why projects fail. So I want you to go to the link below and grab this because it is critical why projects fail and the cool thing is a lot of these concepts go outside of projects into our business activity. If you can control this, your organizational skills are gonna skyrocket. Don't forget to subscribe to this channel, like this video and please share it with all the people that you know. If you have any organizational tips at work for you that I may not have shared here, please put them in the comments below. I'd love to hear from you. Until the next video, see you later.