Build and Embed Zoom Events Faster With AI (Full Transcript)

[00:00:02] Speaker 1: So here we are at the events portal. This is a starting point for all of our Zoom events and webinars plus where we go and we build content and we work together in a team. Now this is a really great place to go and build your events and then look at the video files when they're complete and we can also look at analytics. This is the central place for doing everything, but you know what? It takes quite a bit of time to sometimes build some of these larger events or to get everything just perfect. So if we go down to the bottom right hand corner, you can open the AI chat and I'm going to do something a little bit interesting. I'm going to actually get it to look at one of our webpages like the Zoomtopia site and I want it to try and build an event based off of that. Then once we've actually got that set up, I can go in and do my final tweaks. So I'm just going to copy in a prompt which says, build me a multiple day, multiple session event based off this webpage with 20 sessions over two days. And I'm going to say, use the site zoomtopia.com. Now while we're doing that, we can actually have a look at what it's doing. If we click on show here, you can see that it's thinking and it understands what my command is. Now it's going to load a skill and browse that website and have a quick look at what the Zoomtopia site is all about. Let's go and have a look at ourselves here. So this is Zoomtopia, the event that we're in right now, and you can see it takes place over different dates and if we go down a little bit, we can see there are some different session tracks as well. So it tells us quite a bit about the event, but it doesn't tell us every single session, for example. So now it's coming up with a plan and it's also coming up with the type of event that it's going to be. So it can see that it's going to be a realistic two day, 20 session conference. So this is just such a useful way to go ahead and build an event. And even if you are going to go back and change everything about it, it just gives you that perfect starting point. Okay, so let's have a look what it's built. It's actually created Zoomtopia 2027. I love that. I love that it's thinking about what I need for next year. Now if I go in there, I can see that it's given me details about the event and it's come up with a tagline where the future of work comes to life. And it's got all these different sessions here, 20 different sessions. It's coming up with all the different ones that relate to products at Zoom. And it's also put in there the lunch break as well. So now that that's all created, I can just click here and have a look at the actual event itself. So I can go over to the sessions and I can see that it makes a lot of sense what it's done. It's created the opening keynote, which goes for an hour. Then it's got some other sessions and it also has that lunch break at 12 to one. And it's also very clever. It understands exactly what to do. Like for example, the lunch break is a no webinar or meeting session. So we know that there's no meeting or webinar that I'm going to need to join. But obviously for a keynote, I'm going to want to have a webinar because I want to have the largest audience possible. So it's gone ahead and done all that for me. And now at this point, I can go in there and I can start adding the images and I can make the event look exactly the way I want it to. If I have a quick look at the preview here and I can see the event so far, gives me an idea of what the event's going to look like for the details filled in. And I mean, this is just saving you so much time when it comes to building all of these more advanced type of events. It's actually kind of helping me in a creative aspect as well, because it gives me some ideas of what I could actually name all the different sessions and also how I want to formulate my event. Okay. So now that I've published my event, I can see it here at the bottom of the list. That's the Zoomtopia 2027 one. Now what if I made a mistake and I decided I actually want the event to take place on Monday and Tuesday. Now I have all these sessions that I have to move. It's going to take me a lot of time. So what you can do is you can open up that AI agent there and you can just put in something like can you edit the Zoomtopia 2027 event and make it on the following Monday and Tuesday and move the sessions correctly for this change. So that's my command and let's see what it does. So already you can see it understands what the event is. It now knows that it needs to move it. So actually it thinks that the following Monday would be upcoming Monday, but then it just corrected itself. It's quite clever. It just realized that actually that would be the 11th and 12th. So it's going ahead and doing that now. So that's cool. Sometimes it corrects itself, which is great. So there it is. It's updated. It says that the event calendar is now set for Monday and Tuesday. It gives us a bit of information saying it'll update the attendees and as soon as they go, they're going to now see those new dates in there. So let's go ahead and click on this event now and just see if all that looks correct. And what previously, I think when we built the event, if we were having a look at the configuration of it, it was originally set to different dates, but now you can see it's the 10th and the 12th. So it's correctly gone and updated the actual dates of the event. And then if we go into the actual sessions, we'll see those are updated too and it's done for the correct sessions. So this is a really cool way to update things and you can do it for lots of different aspects of when you're building events. This agentic AI is just so helpful when you're creating multi-day, multi-session events or even simple events. So what I want to show you next is what does it look like once I fully built out the event? So this is the event completely built out. I took all that content that AI generated for us earlier, and then I went ahead and added images, things like logos, speaker images, session images, and I can use AI to generate those as well. This is the preview of what that actually looks like. As you can see over here, I can toggle that on to see what it would look like on a mobile device. And we can go in and just have a quick look at the lobby. So you can see it's that fantastic Zoom events lobby that you've become used to. And this is obviously the fictitious Zoomtopia 2027 event that I built. I can go and see all those different sessions. I can click and join them. I've got my speakers as usual, and we've also got the networking functionality and lobby chat. So all of those great features obviously going to be right there. And then what I also really love is that we can go straight into the Zoom app and experience all of that. So we support that on mobile and desktop as well. And this is the same event just rendering inside the Zoom application. So the great thing is if you do have Zoom installed, you can easily join all your events on mobile and desktop. So let's go into the next demo. And we're going to talk about using the same event, but now we're going to customize it a little bit further. And we're going to put that on our own web page. So now we're moving into the next demo. And that's going to be showing you how to take that live event experience and put that on your own website. And we're going to use AI to help us there. So let's go back in and edit that event that we were just working on, the one that AI helped us build. And we're going to go into the lobby section. And in the lobby, if we scroll down a little bit, you'll see this thing called Edit Embed Live Stream. So that's actually going to let us turn on a live stream that we can embed into our web page. So if we go in and we customize that, I can go ahead and I can just turn that on. And that's going to give me some code down here that I can copy. So you can see all the different settings we have. There's some great things like allow it to be full screen. We can show the recordings at the end, and we can also put our logo. So I'm going to click on Edit Embed Live Stream. Now, when we're in the live stream section, we can click on Customize and we can see all different settings, things like allowing full screen, adding our logo, auto starting the stream. And there's many other options like the default closed captions, and you can even add variants if you want to have different settings to appear on different websites. So you might have one that's in English and one that's in French, for example, by default. So now I'm just going into Zoom Mate, and I'm going to use the AI capabilities over there. So I've created it to build me a custom webpage, and I've provided it the iframe right there you can see in the command. So let's try that out. So you can see in my command, I've said, make me an incredible event website for Zoomtopia 2027. I've given it the dates. I've said, use some tech-related graphics and embed the video stream in as a player. So let's see how that works out. Okay, so I'm just going to scroll down and have a look. You can see it does say that it's built me my, you know, Zoomtopia 2027 event website. I've got my live stream set up with my picture-in-picture player. So if I scroll down, it's going to follow me, and it sounds pretty cool. It's gone in and definitely built something that sounds good. So let's have a look what it looks like. And this looks really, really cool. You can see that it looks like your typical kind of event webpage, and we have the player that we'll show here. And then if I scroll down, I can see that player is following me. So that's awesome. So there's lots of cool things we can do here. You can use AI to even do things like registration if you want to use the Zoom Events API. But what you can't see yet is this player rendering because we do need to host it. So obviously what you have to do now is take that HTML and host it somewhere. So I've done that a little bit earlier, and I've actually placed that on my website. So let's take a look. This is the standard Zoom Events lobby, and then I'm going to go to that website, which I called stockevents.online. So we've got a bit of an animation there in the background. That's really cool. And scrolling down, we can see this is the live player. And because it's a multi-session event, you can actually click into the different sessions as well. So that's really handy. If we scroll down a little bit further, we can actually see the player is following us. So that's great. It's exactly what I wanted to do. So now what I'm going to do is I'm actually going to start the session up, and we can just have a look at the live stream. So let's do that next. So what I'm going to do now is click Start Backstage and launch into this Zoom Event. Now I've joined the Backstage. If you've ever used Zoom Events or Webinars Plus before, Backstage is basically a virtual green room. It's a safe space for speakers to prepare, and then we're going to enter the webinar when we're ready. So let's go ahead and do that. And you can see I'm just using an avatar myself. I'm going to now click on the Start Webinar button there. Now the webinar is streaming live, and we can go and check our web page and see that everything's running as expected. So here we are back on that lobby page, and I've started streaming now. So let's go and check out that web page that we built with AI. And there it is. You can see my stream is coming up already. Looks really nice and sharp. The latency here is within about three to four seconds, which is amazing. So it's very, very close to real time. And we've got all those cool features that you can use in Zoom. So we have obviously closed captions, and I can translate that into different languages. So for example, right now I'm translating into French. I can put that back into English. So it's really handy for anyone joining. We have obviously volume control. You can catch up on things that you've missed by dragging the timeline over. So if I wanted to go back in time, there we go. And I can then click that button to go back to live. You've also got your full screen options there, and we can select the different sessions, which I think I mentioned a bit earlier, which is really handy. If we scroll down a little bit, you can see I also have this player where I've just embedded it so it follows me around if I decide to move off that section of the page. So really cool way that you can use AI to help you build web pages, but also what the point of this whole session really is in this section of the demo, to show you how you can embed that live event experience onto your custom websites, whether that's intranet, digital signage, or anything that you can think of.