Speaker 1: In today's video, we're comparing monday.com versus Asana. They are by far the two most popular online project management tools available today, but both Monday and Asana have similar concept and functionality with Monday being more modern in its layout, but Asana offering features better suited for larger teams. What we'll discuss in the video are questions you need to answer before choosing which project management tool to use. Things like adoption tendencies, team size, and the type of projects you're working on. Asana was created in 2012 and Monday in 2014. Monday has rapidly gained the upper hand over Asana as demonstrated by its higher number of users and popularity on social media platforms, but sometimes the most popular isn't necessarily the best. Or perhaps that's something my mom told me in high school so I wouldn't feel like such a loser. I'll make a quick mention that I won't be discussing pricing in this video because that is something that can easily fluctuate and it's easy to compare on your own, but I do have links in the description of this video that will take you to the pricing page for both services. I appreciate using my links in the description below because it'll help support my YouTube channel at no additional cost for you. So now let's get back to the review. Let's first talk about adoption tendencies. One thing to consider is how well your team tends to adopt new software and procedures. Some people are more change resistant than others and won't put the work into learning something new. The user experience and layouts with Monday are much cleaner and more simplistic while Asana looks more technical in its layout. Both allow you to create Kanban boards in which you can visualize tasks, projects, and deadlines on a single board. This method of visualization became popular with Trello and is adopted nicely into both platforms. However, if you have a complicated project with many team members and a hard deadline, you may prefer the use of a Gantt chart. If you're not familiar with Gantt charts, they are used to create a visual layout of the timeline of an entire project. Here's an example of a Gantt chart on monday.com. The list of tasks is laid out on the left hand side and is created into a visual on the right side. This is really helpful when you have a team collaborating on a project with a hard timeline. The length of the bars on the right are indicators of how much time it takes for each of those tasks, so it's easy to see the progression of a project with estimated timelines for each task. Now, Asana doesn't use Gantt charts, but they use their own versions called timelines. Here's a visual from their platform showing how collaboration works in their timeline feature. It's not terrible, but it's also in my opinion just feels less clear and a little more chaotic when you compare it to the Gantt chart of Monday. Now let's talk about team size. When your business grows in size, so does the complexity. Unfortunately, things just get more complicated and harder to manage the larger you get. So with that being said, Monday is better suited for teams of 20 or less, while Asana is geared for teams with over 20 members. The reason for that is Asana allows you to create more complicated organizational charts with restricted access permissions. You just need a shared company email address with Asana to create your team within the platform. Here's a visual of how that looks in Asana, but what we're looking at on screen is a document just for managing the organization itself in Asana, let alone an actual project. You can see this is a lot and it isn't something you just jump into lightly. To make an analogy of this, Monday.com is more like the iPhone where the design is simplistic and it's easy to use, and Asana is like an Android phone where you can have more control to dial the phone into your preferences, but it's easier to get lost in the sauce. One's not necessarily better than the other, it's just what's a better fit for you. So let's take a moment to discuss what type of project you're working on. Both Asana and Monday offer agile management, which is great for dev projects, but Asana is a little weaker when it comes to creative projects. The reason for that is the size of the files you're working with. Monday offers five gigs of total file storage on the basic plan and goes up to 20 gigs on standard and a hundred gigs on pro. Asana has unlimited file storage, but your file size is limited to a hundred megs. I mentioned this because the file size on Monday is limited to 500 megs. So this really depends on the need of your business. What I would suggest is to go into your file section of your computer and look at files you may be collaborating on and what size they are. If you're going to be uploading files larger than a hundred megs, it might make more sense to use Monday. For me, my typical video file is larger than a hundred megs, but this depends on what type of work you're doing. Personally, I prefer Monday because the tool you end up using is only as good as your ability for your team to adopt it. With Monday, your adoption rate tends to be better because the tool is built around simplicity and ease of use. I've worked for a company that tried to use Asana and the team members were constantly confused by the layout. It never really got off the ground, but we also didn't have a professionally trained project manager that was managing the tool for us. We kind of just dumped it on the office manager and it didn't pan out well. I'd only recommend Asana if you have someone in-house and it will be their main focus to implement and educate your team on the tool. You can get more into the weeds with Asana and this is great, but only if you have someone willing to manage the process for you. Again, I appreciate you using my affiliate link in the description below. So lastly on the screen here, you'll see tutorials for both Monday and Asana, and I'm going to walk you through both of these tools so that you can make the right decision for your business. I'll catch you in the next video.