Speaker 1: get to do. All right so my name is Kurt Naser at Axiom Education and this webinar is about faculty reporting for Wagner College. So Mike go ahead and ask questions whenever you you want to. So that's your privilege is being the one who's on the webinar so sure okay all right all right great good good all right so we're going to talk about faculty reporting. So this is the mentor system I'm using a demo instance here of mentor and so you know when we do other webinars we'll talk about course management and so forth and some of the other functions but faculty reporting is a sort of place we start out. What I like to do generally is just I'll show you a CV so you can see how at least most of the data that goes into mentor sort of gets reported out. We'll talk about some other reports as well. That's me by the way but you can see mentor has some information about you know where I belong in the institution when I started my rank etc. We have a section for employment history, educational history, honors and so forth and then publications so we sort out publications by the type of publication. So and then we have presentations, conference presentations, lecture seminars, media interviews, grants and so forth. So just a fair amount of data here now this this report doesn't include teaching information because it's typically not listed on a CV. So I'll come back to this reports tab which has a number of reports that are available. The three main tabs where faculty interact directly with the system are teaching, scholarship, service and background. So I'll start with background just because that's the sort of you know the it's a sort of enter at once and then kind of forget about it unless you have stuff to update. So I'll go to background and so you can see here there's four sections educational history you know where you got your your BA, BS, your PhD etc whatever degrees or you have. Michael in your case you may be a CPA so you would want to list that certificate certification. I don't know if that gets renewed on a regular basis or not but every three years so you would simply enter those in. So the ad certificate just so you can see what that looks like is you got a abbreviation CPA the formal title what agency issues it dates date awarded date expires and you can set a sort order so you can just set a number so which which order they appear in. I see we've got somebody joining us Ian Wise so I don't think Ian's quite hooked up by audio yet but we'll be soon well I'll hear a ding anyway. Is Ian a he? Yes okay. Employment history so you know past jobs current job etc mentor knows what your sort of current position is in your current rank so you don't have to enter that. We include here educational experiences this would be workshops that you attend or conferences that you attend that you're not the presenter so you know it's just a place to sort of you know it's kind of faculty development types of experiences and we have a miscellaneous items for you know anything else that doesn't fit into all the other categories that we have here so you know the unsolicited student testimonial you know if you want to sort of report that and so forth so. All right so let's go to teaching then and so let me go back a year here we'll get two semesters worth of data so mentor should will have all of your courses in its database so you won't have to enter your courses or anything like that the enrollment figures all of that comes out of whatever your student information system is banner or data tell colleague whatever it happens to be. Ian I take it that's you that just joined us? Oh I'm sorry I had my go-to meeting thing closed so great so glad you could join us. That's interesting I don't are you connected online Kathy? Oh okay do you have the URL to or you must to connect online? That's okay you can be on the phone just use that link that was in the email and that will connect your computer and you'll be able to see my screen my screen in fact the phone is much preferable because computer speakers give all sorts of echoes so just stay on the phone and connect. I've got one other person here Ian Wise who appears to be connected but is not connected by phone or speaker so I'm not sure what's going on with Ian. Anyway we're about five minutes into it Kathy so I'll just just continue and we are recording this so you can always go back and catch the the exciting first five minutes. Yes it is I'm sorry hi and it looks like Ian you just got your audio connected is that correct? Yes yes I can yeah and actually your microphone is not causing any feedback so that's good. All right so we're about as I was explaining to Kathy I was just and Mike we're about five minutes in and it is being recorded so you can you can catch the first five minutes and if you have questions all of you feel free to jump in and ask ask whatever you like. So we're on the teaching tab and so as I was explaining mentor will have your list of courses already in it from from your student information system so it'll have your enrollments so you know your typical you know information about a course the credits we do calculate a load score which is simply credits times enrollment there are cases when sometimes the credits don't actually reflect the work in the course sometimes lab courses and such might have zero or one credit so the chair can actually set an alter alternate credit value when they do that that overrides the actual student credit hours to calculate the load score and then mentor you know sums those up so it's it's simply a metric that's available. Now you may have other information that you want to report about your work in courses that you do so on this and this you'll find this is this little icon here this maroon page icon we call that the context menu and as you get into mentor and start using it that will be your friend because it's places it always gives you options of things that you can do so one thing that you can do for your courses is upload your syllabus and you can see here a syllabus is already uploaded so it's it's a it's a link to download it the syllabus is actually stored in the course management system and when you know we will talk more about the course management system in another webinar and ultimately it's so the faculty reporting system course management systems to share a little bit of data. You can also if we have learning outcomes and you're asked to report which outcomes your course is addressing you can select those outcomes right from here. If you're required to submit student evaluations of teaching as part of your sort of the annual review process or your rank and tenure review process whatever that happens to be you can upload them here and these are these are simple file upload forms so you just find the file and just you know on your computer and upload it so and then those file uploads can display here. There's also an additional upload additional items so you know if you want to upload a couple of student papers for instance to a course that you know you did something different in the course and want to give example student work you can do that. There's also an annotation field so you can write notes in on the course so if you did some curricular development or you know a special you know what am I thinking there's a word for experiential learning what's the word oh I can't think yes yeah yeah yeah that sort of stuff you know where you take your students out and you know like for instance Mike your CPA you might take some students out and do some tax work on a volunteer basis part of a course so you know this is a place to sort of report some of those activities or anything else that's that's relevant to your review process. If you had three sections of the same course you might instead want to use the the annotation and the upload items on the term as opposed to the individual courses so a fair amount of flexibility with what you put into the system and make available. Mentor has a course release page so it tracks course releases you can enter any course releases that you have and you know give a description of what they're about you can have a little description field so and again this data is all available to the chair and the Dean. Advisees if we actually have student advisees student data in the system and it's tracked centrally at Wagner we could actually list advisees that you're assigned here absent that you can annotate this and you know give some description about your work with advising students. There's also a file upload so you could write something up in Word and upload it as well. These three items are all the same they both have this edit upload documents buttons and these are actually customizable by the by the institution so Don has seen this I'm not sure what his intentions are for these it's a sort of setup thing they don't have to be used but they can be labeled sort of anything that you want and there's simply a places to do some additional reporting work related to teaching that may not be you know captured in the course data per se. So that's the teaching tab we will get to how this data is reported when we get over to the reports tab and go over to the chair's page so you can see what the the chair actually sees. So let's go to scholarship and we break first of all we break scholarship down into publications, presentations, creative expressions for the artists among you, grants, honors, research and progress and so forth. So within publications we break it down into the different types of publications. Mentor is a bibliographic database so as you know each type of publication has different structure has different data elements and so that's why it's broken down this way. So this is listing articles I'll go in and just edit this article so click on edit this is the same form as the input form it's just got data in it so so adding a citation is simply you know putting in the title, the journal name, journal URL if you have a basic you know bibliographic information. If you have a DOI, an ISSN, data publication pages etc. Keywords. Keywords and the title of the article are indexed by the server and searchable so I'll show you an example of that but it does make a fairly rich database it's nice to be able to find what other colleagues are doing if you have a particular interest in something you can search the database. And then there's some metadata there will be some additional metadata that we'll set up for you folks related to School of Business Accreditation but the basic metadata here is of course is a peer-reviewed, editor reviewed etc. The publication status of course you know publications go through a process so you can sort of track that process as it goes along. Publication scope, the acceptance rate in ranges it could also be in specific percentages if that was desirable and number of student co-authors if you have student co-authors. Annual reporting date this is there's two dates here you can see there's an annual reporting date and a date of publication. The annual reporting date isn't required what it does is the following let's say I have an article that's been accepted and it's going to be published in the spring of 2016 say and you know it's 2014 spring and I want to report that on my annual report that I've had this this article you know accepted for publication. If I put an annual report date of spring 2014 you know April 1st 2014 then my annual report will pick that publication up even though it's got a publication date that's two years out. So it's a way to manage that problem that things get published in the future but you want to have that reflected as the work that you did in the current year so that's the purpose of that. For past publications it makes no difference but for current ones it does. And finally there's a notes field so you can type in some notes about the you know how this publication came about what your role in the authorship was for instance or anything else that's pertinent to to reporting. The only data that might ever be and I'll talk later about making this data public that is wide open public the only data that would ever be wide open public would be you know the standard citation data not the metadata not the notes etc not the keywords and so forth so and I'll talk more about it's your option to make that stuff public and some of that depends upon your the institution itself and whether they want to provide access to the mentor data through your website for public searching for instance or displaying publications that you have. One thing I do want to point out I need to do this on the create new form mentor has a database of about 12,000 journals so if I start typing in the first letters of the journal title I can select the title from the list that guarantees that all articles that are put in regardless who puts them in have exactly the same title so that you know if we wanted to count up for instance the number of articles published in a given journal we would have we wouldn't have any discrepancies. If there isn't a if the journal you're looking for isn't in the database you can enter it manually.