Speaker 1: I just came across this application. I thought, damn, that's really good. The meeting host can be, Jeff, I thought you're doing the meeting notes. He said, I am doing the meeting notes. Well, how come you're not typing away? Because he doesn't have to. He can use otter.ai. Hey, welcome back to Beard Squared. On this channel, we simplify educational tech. In today's video, I'm going to show you how you can create automatic meeting notes for your Zoom, your Cisco Webex, your Google Meet, your Microsoft Teams on the fly. So the app that we're going to be talking about is otter.ai. So that's O-T-T-E-R dot A-I. You can use it on the web or I've downloaded the iPad version here, the iPad OS version. I'm going to show you how to use it. It's absolutely free, by the way. What it does is it creates automatic transcriptions of your meetings to create meeting notes or interview notes using A-I. And why does A-I? Because it does cancel out background noises, sound that isn't spoken word. So I'm going to show you this in action. This is the application. If you go to the app store, you can download this for free. So otter automates meeting notes for Zoom, Google Meet, Microsoft Teams, and more. Stay connected and collaborate with your work from home. With the meeting notes, when it transcribes the meeting notes, you can add people to collaborate to it so that they can, let's say you want Jeff to write the meeting notes, you can transcribe your meeting notes automatically using otter. It could be as simple as you're a student and you want to transcribe your teacher's lecture notes, and you can do this for free. So you've got 600 minutes here. So with otter, you'll have 600 minutes for free that you can transcribe. If you think about a working month, that's 20 days in a month. That's 30 minutes a day. Now, you might not want to go online and transcribe your math teacher's lecture notes. It might be something like humanities or sociology or something. Maybe you've got a history lesson and you want to transcribe 20 minutes of the teacher's lectures. So you can do this completely automatically. Let's go ahead and show you how this is done. As per usual, I'm going to go to my Google Meet. I'm going to start a meeting. So let's go ahead and join and start a meeting. I don't really care for a nickname. I want to press and continue. And so do what you need to do to start your meeting anyway. Maybe it's a ready scheduled meeting. I'm going to go ahead and join this. I've joined that meeting now. I can share this meeting code out. Otter is a standalone application. It's got nothing to do with whatever web conferencing you're using or whatever you want to transcribe. So what it really does is it records your audio and it transcribes that to text. So let me show you in action. This is how I would use it. So I've got my meeting going on. What I'm going to do is at the same time, I'm going to bring otter over here. So here you can see that I've got 597 minutes left. This is on a free account. I haven't upgraded to the pro account and you don't really need to as long as you get your transcriptions for free. 600 minutes a month, which is about 30 minutes a day. So let's go ahead. We're going to start a new recording. I'm going to go ahead and click down here. OK, so now it's recording. I've pressed recording. So here I've got my Google Meet. OK, and I've got my participants who are here. And you can see at the same time I am. It's transcribing all of the text. If I stop talking for a minute. It's going to pick up from where I left off. What's great about this, it gives you a little timestamp as well. So at two seconds I said this and 19 seconds someone else said this and so on and so forth. The AI, why is the AI? Look, it's not going to pick up background noise. OK, so non-spoken words, for example, if I start clapping or clicking. It's not going to pick up any of that stuff, OK, because that's not spoken word. The AI engine here is not transcribing any of that sound and mixing it up with spoken word, which is brilliant. You could be humming or having some background tunes. OK, la la la la, all of that type of stuff. Oh, it's picked up my la la la. That's good. But if you are humming or speaking, it's not going to pick up any of that stuff. That's good. But if you are humming or some music that's non-spoken, it's not going to pick it up. OK, so some instrumental or some musical instrument is not going to pick that up in the transcribed word here. Yeah, so this is great. OK, what can we do with it now? I've demonstrated enough that we can use it with a Google Meet. You can use it with Zoom. You can use it with Microsoft Teams, whatever application you want to use it with. You could do it standalone as well. I don't need to have this meet. The whole point of it is, though, let's say I was doing an interview with someone and I wanted to have a transcript of the meeting notes. OK, or, hey, Jeff, you know, it's Jeff's turn to do the meeting notes. He's going to be sitting there typing away. Now, if you used Otter.ai, he can get the meeting notes, a transcript of the meeting notes for free seamlessly. The meeting host could be Jeff, I thought you were doing the meeting notes. He's I am doing the meeting notes. Well, how come you're not typing away? Because he doesn't have to. He can use Otter.ai. This isn't a sponsored ad for Otter.ai. I'm just I just came across this application. I thought, damn, that's really good. Anyway, let's cut this call and let me show you what you can do with the notes now. OK, so I'm going to go ahead and stop the notes here. Since I'm on the iPad, I'm using the iPadOS application here. You can use it through the web interface. OK, so I'm going to go to my notes that I've taken. So let me go ahead and look at my conversations. Here we go. The latest one I've just done is this one here. This is the conversation that I've got. And you can see all of the meeting notes. There's a transcript of the meeting notes and it has timestamps. What's brilliant about that is I know that the first five minutes that meeting was irrelevant. It wasn't there was no action points there. So maybe I'm taking a few notes on a sticky, OK, on a sticky note and I'm writing some things down. I'm Jeff and I'm saying, you know what, first five minutes was was useless. I'm not going to include that in the meeting and the meeting notes. So the transcript here using the timestamp is really good because, you know, using this timestamp, I know what the key points were, the highlights were certain topics of the agenda that you had in the meeting. You can go and highlight some keywords. So, for example, I could, you know, la la la. I said la la la at some point. It could highlight that you could start your meeting notes from la la la. Another good thing here is let me just cancel that out. If I press on the three dots in the top right hand corner, I can do a word cloud, which is brilliant. I can see like what the common or popular words here, what's the the mode of the words. Look, I said AI a few times. I said transcribing. Word cloud is really nice. You can take a screenshot of the word cloud and put that up there and you say, hey, guys, what words do you think that we use most common in our meetings? Do a little word cloud and put that up there. OK, are we hitting on those keywords or the command terms in our meeting? OK, so what can I do with this? I can go ahead and edit some of the words. If I click on the edit button here, click on something here and I could change. So I said, OK, so now we're maybe I don't want that. OK, I can delete that. Great. You can edit it. What else can you do? You can collaborate with others. So if I want to go ahead and collaborate, I've hidden my email here. That's OK. I want to share it anyway. So if I share this with someone, I can choose whether they can just view the document, they can make comments or they can edit. I'm going to go ahead and say they can edit this. OK, because I think Mr. Baird over here is going to be the one who's going to I'm going to send this to. So if I send this out, that's going to send an email out to Baird. He's going to get the transcript and he can edit that as well. OK, that's brilliant. What else can I do? I can print this out. I can export it. OK, I can add to groups so people can collaborate with this. I can hide the timestamps like that, just hide the timestamps. However, I do want to keep the time. So I find the timestamps quite useful. Oh, at seven minutes, this was said, I want to go back and check that out. So on the transcript here, I know that I can just go to seven minutes or whatever. And this is all for free, guys. Yeah, it's absolutely free, man. Rematch speakers. So let's say there were other speakers that were talking. You can go in and change the speaker's names. Let me see if I'm going to show you that. So if I click on this speaker, I can add a tag here. So add a speaker's name or add a tag. For example, let's just say let's say this is Jeff. OK, so that's tagged as Jeff. So this conversation here, this part here, the AI engine, wherever it picks up that voice is going to tag it as Jeff. OK, anyway, let's go ahead and export this again. So export and I'm going to export the text and I'm going to export it as a TXT file. OK, where can I export this? A couple of options before I do export it. So include speakers names. Yeah, I want to go with that. Include timestamps. Very important to include timestamps and then merge same speakers segments. I don't want to merge them. I want to keep them separate and then export as a monologue. This isn't a monologue. This is a conversation between several parties in this meeting. So I'm going to go ahead and continue with this. Remember, this is my TXT format, plain text and TXT are the formats that are available on the free account. And then you've got PDF, Docx and STR. To be fair, plain text and TXT are perfectly fine. OK, and now you've got a couple of options here so you can include the speakers names. So let's go ahead and continue. Where can I put it? In fact, I'm just going to go ahead and see what options I have here. I can throw it in notes, in Apple Notes. Let's go ahead and press save. If I go to my Apple Notes here now and I go to that new note, I can see that I've got that transcript of the conversation. This is on note. I can open it anywhere. I can open it on pages if I really wanted to and other applications as well. Remember, this is just basic text, so you can do it as plain text. So imagine you are a student sitting in class. OK, you're distance learning or a company and you're interviewing someone online and you want to have a transcript of the meeting notes. You can do it absolutely seamlessly, automatically using otter.ai. Give it a go for yourself. It's absolutely free. This is not a sponsored ad. Consider subscribing if you're into simplifying educational tech. A lot of people right now are trying to upskill with distance learning, online, hybrid and blended classrooms. Check out the channel. I've got a few playlists on all of that stuff. And as always, I'll catch you in the next one.