How to Use Microsoft Word Online's Transcription Feature in Office 365 (Full Transcript)

Speaker 1: One of the fantastic new features for Microsoft Word Online, using the Office 365 or Microsoft 365, is the transcription function. So how does it work? Well, just go to your Microsoft 365 or Office 365 and click on Word, and then you can create a new Word document or whatever. I'm going to choose a new document in this case because I want to have everything all separated. Now when you get here, you're just going to navigate over to where it says Dictate, and so we're going to click on the little down arrow next to Dictate and choose Transcribe. Now what's great about this is that you can go up to, it says, 300 transcription upload minutes used this month. So you can have up to 300 minutes per month. That's a lot, which is great. So you can actually record directly using a microphone, or you can upload audio. So what I did is, I'm going to just show you really quickly here, I just uploaded a public domain thing from Project Gutenberg. This is Aesop's Fables. I just wanted to have something I could upload. This is about 11 minutes. So you can see how slow it kind of goes. It's not that bad, but it does take a little bit of time to do that. So I'm just going to show you, skip ahead, we're going to go over here. So here's the Aesop's Fables where I downloaded it. So here is the sample audio transcription. So after it was uploaded, it shows a little player up here, and it shows you each of the sections. And we can actually skip to a particular section and listen to it by just clicking on the time. And I can also edit the transcription. I can click on that and edit it. So you can actually listen to it so that you can make edits to each of the sections. And if you're happy with it, you'll notice how it says Speaker 1. If you have different speakers, it will automatically go between Speaker 1, Speaker 2, Speaker 3, for example. But I just want to show you what you can do with this afterwards. So once you've done all your editing and you're happy with it, everything's all good, then just click on Add All to Document. And what it will do is, at the top of the page, it'll give a link to the audio file. So the audio file gets put into your OneDrive, and so you can link to that. And then it has the transcription below it. And here is the transcription. Now you can obviously edit it here as well. It's a little easier up here because you can click on a time and edit each of those sections separately. But this is a way that you can get a transcription, and it actually works quite well. It does have some problems with some unique names and things like that, but common language, it does very, very well. So there you go. That's how you can get a transcription of an audio file using Microsoft Word online.