Streamline Meeting Minutes with ChatGPT: A Project Management Guide (Full Transcript)

Speaker 1: Welcome to today's video, where I would like to present to you a potential use case for chat GPT in project management. Now, if you're like me, or you're responsible for taking meeting minutes, then I'd like to show you how you can use chat GPT to save yourself some time and to get your meeting minutes out to your internal or external stakeholders much quicker. So, just the way I am, I like to capture my meeting minutes in a notepad. You may do the same thing. You may do it in Microsoft Word or another application, but I'm just one of these people who tend to just jot everything down into one big paragraph. It's almost a bit messy. It's not formatted very well, and it's a little bit confusing to follow if you were to read it from the outside. Sometimes I don't even complete some sentences. So, sometimes I read back my meeting minutes and it really doesn't make sense. So, what I've been doing is I've been using chat GPT to essentially format them and to make them much more legible and understandable, and to also make it very, very clear what's been decided in the meeting and how the meeting minutes are gonna be used going forward. So, what you can do is, and I'll leave a link in the description below if you haven't yet used chat GPT, you can head over here, you can sign up for an account if you don't have one already, and you can run a similar prompt into the tool to do this yourself. But what I've done ahead of time, as you can see here, is I've just created some example meeting minutes. And all you need to do is you can write something like, please create meeting minutes and agenda items for the following. And then you want a semicolon. And then all I'm gonna do is I'm gonna copy and paste all of this in. And all I've done here is I've just quickly added the meeting date and the people who attended, and you could put full names in here. And then I've just put some general information about a couple of different projects that we're working on. So, I've controlled C, control V, and then I'm gonna hit enter. And as you can see, it is, in real time, just converting those action points, those meeting minutes, sorry, I should say, into formatted and more practical and useful meeting minutes. So, I could actually just add this to an email. I could bold this. Or alternatively, I could use this as a template going forward. Now, another thing I can do is I can build from this, or we can just save this up and we can add additional prompts to build this out further. So, let's say you found, I don't know, another notepad or something else you wanted to add here, then you could simply just add that information here. You could even put something like, add a section for next meeting discussion points. And then you could put something like, to discuss project C website refresh. And then if I just hit this, hit return and scroll down, it's gonna add a section for the next meeting discussion points, right? So, here's an updated version with the added section. So again, it's building it out. And what I like about this, as you can see, is it's actually breaking this out by project as well. So, it's actually just quite useful. And here we go, we've got the added bit at the bottom. And yeah, it's just a really, really useful, practical tool for things like this. So, I hope this video is useful. If it was, please hit the like button. That tells me I should continue making videos just like this. And do consider subscribing to my channel. If you head over to my channel, you'll see other videos on using ChatGPT and a lot more other project management training videos, whether that be on different processes, methodologies, or perhaps even software tools. So, with all of that said, you have an excellent day.