Speaker 1: So there are a wide variety of project management software out there and it's normally quite difficult if you're a team to pick the right One because there doesn't seem to be many variances between all of them So in this video we're going to help you pick the best project management software that we believe will help you to excel with your Team and scale as you can imagine all of the tools that are listed in this video will be linked below as well as in-depth guides on all of them to help you really dig a little bit deeper because that research port part of this is so fundamental whether you've been assigned the job of going to find a project management software in your team or whether you're looking for yourself to Get a head start. This is going to be really important that research phase So if you're new here, welcome do subscribe and check out tool finder if you know hunt for any productivity tools That'll be listed below So as you can imagine There are a wide range of tools and the first one on our list is called monday.com Now for those who don't know monday.com is probably one of the longest standing productivity applications for project management and it has been in the market for some time now as you can imagine what it does quite well is It's quite a flexible tool. But what they've done recently is begin splitting their product out a little bit more So in this video, I'm referencing something called monday.com work management But there's also two other versions of monday.com now and it seems to be growing the other ones called dev and the other ones called sales CRM and they're more specific experiences for developers and for those who work in sales and maybe Marketing who want to capture the CRM process and system and they're essentially really fine-tuned solutions for monday.com but this version is much more open plan in terms of getting you started with all the features to get you moving in terms of General project management. So monday.com a work management system is really like many of the project management systems It's got a wide range of views that are really flexible and a bunch of templates to get you started It really is I guess a more generalized project management system and you may have seen the ads maybe even before this video Because it's widely popular in terms of their marketing and their efforts well Largely the application has expanded much more since I last checked it out with Automations and integrations being part of the experience allowing you to save time doing small things that you do typically every day in monday With automations and a bunch of integrations over 200 apps and integrations live on their marketplace Which mean you can connect it with a wide range of apps and it's seemingly like they're growing this experience out even further Largely if you're looking at monday.com, it's because you're looking for an all-rounder and that's what i'd probably say out of all this list This is one of the most or best all-rounders for project management So number two is base camp and for those who don't know base camp is developed by a company called 37 signals And it has been again on the market even much longer than monday.com and what I would say is it's a stellar application if you work remotely and Asynchronously as a team and the reason why I recommend it is because it really does endorse those more asynchronous communication Aspects like leaving threads for people to follow up on in their time and it promotes states of deep work So it doesn't necessarily always have you real-time communication a bit like slack or some of the other list options in these ones Because what it does is it wants you to be a little bit more respectful of other people's time This works really well for remote teams even hybrid teams that want to be able to communicate in a slower fashion But in a much more robust fashion so that employees can have that focus time on actual work with less meetings So base camp has a bunch of features that are very impressive They've got for example campfire so you can have that real-time communication Message boards to-do list schedules and it also help you to organize your own schedule ahead and it has some project management elements Maybe not as much as some of the other options on this list But largely there are abilities to manage things like card tables and also some newer abilities that allow you to manage and triage But also see a timeline of your projects coming up So base camps quite an expansive tool, but I would probably recommend it It's the best one for async and remote teams out there again. It's a very they have their own theories and concepts inside this application So it's important that you align with them before you dive in So the third option on our list is really popular with marketing and sales in particular and it's called right now Right is it's not gonna look as snazzy in my opinion as monday.com and base camp, but it does look and work functionally Well, it's actually owned by a much bigger company now who purchased it for over 2 billion a couple of years ago And that company called Citrix systems now largely this application is really popular with marketing and sales teams because those who may work in creative agencies or Client-facing teams what they can do with right is essentially organize all their work But even be a lot closer to the image proof thing and feedback process that typically goes on with those client base Activities, so if you have something like an image that you want to prove for social media You can post in the comments and actually get real granular detail break down on what? The issues that you need to fix in on those image are and that's not just good for images It's good for files and a lot of teams really really like that for the file management Aspect and there are a bunch of typical things that you would see inside of a project management software But one Gantt chart is very traditional in terms of its setup and on par in terms of its function with apps like team Gantt and Gantt Pro So if you're somebody that wants a all-round project management tool that does have some advanced Gantt abilities Then this is gonna be a neat tool for you There's also functions inside of the more pricey options for managers that allow you to do workload management And this is great for scheduling people's time making sure they're not overwhelmed by the jobs. They have a hand This is great for managers. And as you can imagine in agencies, that's perfect for time-based allocation So I would say right again is a great all-rounder They also have some additional abilities like add-ons for marketing insights as well that marketing teams will really like too So again much more of an all-rounder but popular with marketing and sales teams next up is Asana Asana has been on the market for some time and it was actually created by one of the Facebook co-founders and naturally it has been growing for over 10 years maybe even 15 years now and it's really popular with product teams creative teams and IT teams that manage operations and that's because it's a great all-round experience In terms of what I would say is there's a little bit like Trello which we have list actually next up is it's an all-round Experience, but one that you don't need as much education to get started in my opinion So for example with monday.com and click up I would say there's a little bit more education needed for these type of applications But with asana, it's much more approachable in terms of getting your team on board So at the same time you have boards and timelines You can manage your own productivity inside of asana and there are a wide range of features that keep quite clutter-free For organizing your work. There's also on the free plan to get you started over 100 integrations to get you going Which is decent and the workflow builder will give you loads more abilities when you upgrade to premium for your team So it's well worth looking at if you want an all-around experience There's much more approachable and popular with those product operations and IT teams that just want something that is probably Approachable and easy to get on with next up is Trello and Trello has been acquired by Atlassian which happened fair few years ago But at the same time it is probably one of the best can band-based experiences on the market It has some more power features recently with features like power up and Butler inside of the pro account Which gives you more abilities to add things like custom fields and get the actions done with them Which is nice for setting up automations and processes the plug-in store is also quite widely available now Which means you can get a wide range of plugins that either trello build or people externally build too things like card snooze Readme pomerello for using pomodoro timers and trello have extended beyond the kanban experience to the likes of timeline calendar view And table view as well, which means that they have much more opportunity in the future I typically always recommend Trello for probably around 20 to 50 people because it's really approachable and quite easy to use to be honest Number six is click up and click up is very similar to monday.com it's quite like expansive for those who want to use it meaning there's quite a lot of flexibility and set up time But it's one of these ones that has almost every feature you can think of inside of it And I would say even slightly more than likes a monday.com When you compare the two you look at click up and it has more abilities inside of it So for example, they have documents whiteboards, which is a function that is separate in monday.com called work canvas It's a separate application that you can combine with monday.com But just slightly separate whereas click up has whiteboards and it also has a range of other abilities like chat Which means you can set up real-time chat in the different projects and spaces that you create which is perfect for aligning the team on a particular type of topic So I would say that click up is great for those who are willing to set things up and going with sort of a really Flexible all-round application and they're willing to learn from it because I think once you learn it and adopt it It's actually very very powerful. Click up has also got a 3.0 version which in 2023 has been launched but it's been growing quite rapidly and a lot of people are finding that they wanting to replace a lot of different parts of their Tech stack inside a click up which is becoming much more common in the productivity space. That's for sure number seven is smart suite now this one is a fairly new one to the list and It reminds me a lot of if sort of like click up and the likes of air table had a baby It's sort of a combination and it's a records based project management system So for example, you get all of the features as part of your sort of getting started experience, which is great So you get the wide range of views that they have including dashboards, which are typically unlockable and you can unlock them in the more premium pricing options of some of the other apps that we've talked about like I believe Monday.com lock them under a certain pricing So you get that and you get a lot of other views as part of the free plan, which is good But the pricing begins when you hit a certain record about so if you add like 500 records for a CRM you're building Then it's going to move over to a paid quite quickly so it's important to be able to evaluate whether the application is better for you because You've got lots of records or you've got less records or you're inputting stuff and it basically means just items that you add to the system now I really liked it when I checked out smart suite because there's Collaborative in terms of the way that you can set things up. There's loads of different solutions that you can build that's how they sort of define how you create things inside of smart suite and it's really powerful like the Customization is really really good a little bit like air table and it has that slight structure like click up which a lot of people Will find beneficial there are features in this application like for example guides so that when you join a new solution There's a guide for your team to follow it and understand what it's about And also I found that it was quite fast on all of the devices that I tested it on which I wasn't sure whether would Be the case because it's quite record-based and obviously loading lots of records might mean speed is a compromised But I was very impressed with it at the least so smart suite blend between air table and click up So next up is Coda now Coda is a really powerful document based project management software And what I mean by that is it sort of looks like Google Docs on steroids You can create a document and inside those documents you can add in page templates Which you can create whatever you want. You can manage a project in there You can connect things up between pages so it can be anything from your roadmap to all of your sales CRM It really is up to you But code have done really good job with AI in helping you set pages up really fast and there's also formulas and packs Which are going to save you a bunch of time connecting popular integrations Now this is really very similar to likes of notion it to build your own productivity setup But I think that it's slightly better in terms of the formula and functions Then you would get on something like notion because I feel like the optionality and the power behind it There is a lot more once you learn it There's actually somebody in the productivity space called the coder guy who does a fantastic course called coder school Which I will link below in but coda is impressive for those formula and packs and if you're willing to give it a go and build your own setup Then I would probably recommend coda because it is really nice and it's approachable like documents as well So it's great for team wiki management and knowledge there, too So next up is smart suite and again a great all-round project management software And if you follow Formula One, it is McLaren f1s sponsor Oh, well, at least of 2023 So you may have seen it on the side of the car and be like I've seen that somewhere essentially smart sheet wants to be All-round project management software sort of very similar to write in a sense It allows you to build a great structure in terms of all of the different lovely views like grid view Can't view card view calendar view and basically there's a few abilities when it comes to dashboards as well There's also something called work apps, which essentially help you build custom experiences for each department so instead of getting a Software for each department you could build one that's better suited and more scalable for those type of teams And I think I've been reading a lot of reviews about it a lot of people saying that this is been really helpful saving time setting up with their team and finally on our list is Notion notion has been on the market for some time and it is growing in popularity it's also got a new notion projects area which allow you to set up combination of tasks combination of Projects and weave them all in between each other now notion does have some great templates They're going to save you time in terms of building the perfect workspace for you and your team But to be honest, it's going to take a little bit of time to get used to because it's just need some education to get Started it's not as approachable as some of the other traditional project management software tools like monday.com Which already pre-built there are some pre-built elements like the templates But it's not necessarily going to educate you how to utilize all of those and how they all connect Notion is made up of databases and also naturally pages So you have to sort of build them customize them to yourself a little bit more But to be honest the projects database and the one they hook up with tasks is actually going to save you a lot of time Because it's already pretty well built, but you're gonna have to customize it a little bit further If you want those detailed granular customizations for your team So what's nice about notion as well is they're investing a lot in the AI side of stuff there's a feature called Q and a which allows you once activated to scan the entirety of Your notion account and get answers and a lot of people have been using notion as a team wiki But largely this is very similar to coda to build your own productivity environment But is also great for individuals are looking to organize their own productivity Alongside their work and have them fairly close to each other not a traditional project management software But one that is growing in the market So hopefully this was useful if you're in the hunt for more traditional options I would probably go with the likes of monday.com Sana right Trello even click up but I would say the other options that are slightly stranger or slightly more different in this list Are the likes of a base camp smart suite coder and notion and all of these options are very interesting But it's well worth reading all our reviews on tool finder to hunt down the right one for you So hopefully we gave you the insights that you need to know about choosing your next project management software Let us know in the comments below which one you went with we'd love to hear but in the meantime If you want to dive over to any productivity tools, even your own personal productivity tools Jump over the tool finder and I'll see you in a future video jury. Oh Thank you very much for watching this video if you enjoyed it You can check out another video here on YouTube diving into productivity tools But if you did want to you can jump over to tool finder to discover any productivity tools Which will be linked here as well. We have a resource of over 250 productivity tools and growing and Naturally, there were reviews insights and much more so do check it out below, but thank you very much for watching this video