Speaker 1: Trello and Notion are two of the most popular productivity tools right now, but which one is right for you? In today's video, I'm taking a look at seven different categories and picking a winner for each to help you find the best app for your needs. Hello everyone, Scott Friesen here at Simpletivity helping you to get more done and enjoy less stress. And if you're looking for ways to simplify your workday, be sure to subscribe right here to the channel. So let's get started with ease of use. Now, the way that I define this category is how quickly can you get started with this tool? How much pre-planning do you need before you can actually start working and be more productive? Now, Trello is relatively straightforward. It's best known as being a Kanban board where you create a card, which could be a task or a project, and then slowly drag it through the different stages as you work through your particular workflow. Now, I find that most people can get started with Trello relatively simply. Even if we open up a card here, you can see some very familiar things, such as a title, labels, assigning members to a card, and adding things like a description down below. You can get started with Trello in a matter of minutes. Now, if we move over to Notion, it may look really simple at first glance. However, you may need some pre-planning. Notion can be used in a variety of different ways, and depending on how you want to use it, you may need to sit back and actually take a hard look as to what you are doing with it. I've had a number of people who've dived into Notion only to say, I wish I had spent a little more time deciding how I wanted to use this tool. There's a lot of customization available to you here in Notion. We're gonna get to that in a few minutes, but I have to give the win for ease of use to Trello. Next up, let's talk flexibility. Now, Trello is excellent if you like that board view and that board feel of moving things from one stage to the next. However, if you're not wild about Kanban, well, too bad. This is your main view, and you're not gonna get anything else unless you install some power-ups here within Trello. Notion, on the other hand, gives you a little bit of everything. You wanna see something in a task list? Go ahead. Do you like that board view like we saw in Trello? You can do that as well. Notion is incredibly strong when it comes to taking notes and customizing your notes as well. It even allows you to create databases and allow you to do calculations on those databases and tables as well. So when it comes to flexibility, Notion wins this category by a landslide. Now, the third criteria we wanna look at here is collaboration, because you probably don't work alone, or at least you're not planning to work alone for much longer. You wanna bring team members on and collaborate with others. Now, Trello is very easy to invite others to your boards and to assign them to certain tasks or certain projects. In fact, that's a core component to every single Trello board. Trello is also very strong when it comes to giving you reminders and alerts, especially if a due date is approaching or if someone makes an update to a particular card. Now, Notion also has a team interface and allows you to assign people and add them to different areas. I would just say it's not nearly as strong when it comes to reminders and keeping everyone on the same page. In this case, I have to give the edge to Trello. Now, just before we get to our next category, I'd love to hear from you. What are you using right now? Are you using one of these two tools or are you using something else? Be sure to let me know in the comments down below. So next up, we wanna take a look at customization within these two programs. Now, within Trello, we can customize certain elements. If we use a particular power-up, we can add custom fields. And what that allows us to do is add check boxes and text boxes and other things to our cards to complement what is already baked in here within Trello. However, if you want a fully customizable experience, well, then you certainly want Notion. Just by starting a new block here, you can see the incredibly long list of things that we can add to any one of our workspaces. Even when we're viewing information, we can toggle between the things that we want to see. Maybe I want to see my check boxes here on the front page of my workspace. I can just toggle this and I can see it there. If I open up one of these notes and I want to adjust my view, maybe I want to see those check boxes before the person who has created that task, I can do that as well. Notion is incredibly robust. If you want to tweak this or tweak that, it may take a little bit of time, but when it comes to customizing, Notion wins this by a landslide. But of course, when selecting the right tool for you, you also want to be thinking of the other apps and other pieces of software that you use as a part of your workday. So let's talk about integrations. Here within Trello, we need to go to our power-up section to see the long list of power-ups and integrations and ways in which we can communicate back and forth with other applications. And it's hard to find a missing major application, whether that's a social media platform, whether that's a Microsoft or a Google product, whether that's a CRM or some other marketing or other project management tool, Trello integrates with most things. When it comes to Notion, Notion can integrate and embed a number of content. However, I would say the integration is not nearly as strong. The keyword here is being able to embed information as we see down below. Now the list is growing and the list is getting bigger. I would say when it comes to communication back and forth, Notion loses out on this particular category. I have to give the win to Trello. Now, of course, no review of any productivity tool would be complete without looking at the mobile experience and Trello has one of the better ones out there. In fact, the look and feel is almost identical to the web experience or your desktop experience. Everything that you do, all of the fields that are available to you, even the ability to drag those cards around are very seamless within that mobile experience. Now, when we take a look at the experience of mobile for Notion, it is incredibly strong when it comes to navigating and also taking and editing your notes. However, when we start looking at things such as database, the board view, and some of the more complicated and say work-related items within Notion, it's not quite as strong. I find it a little clunky. A lot better than Airtable in comparison, in my opinion. However, when it comes to mobile, I would have to give the edge to Trello. Last but not least, we can't finish our comparison without looking at pricing. First, Trello. Trello does offer a free version and you can do an awful lot with just that free unpaid version. However, if you're wanting to collaborate with others, get unlimited power-ups, and really make use of the system, you're gonna want to upgrade to business class, which is currently 9.99 per month. Looking at Notion, Notion also has a free version, which is called its personal version, although you can add a limited number of guests to join you. But what I really like about Notion is that they have a personal pro at only $4 a month. If you do need to upgrade and collaborate with more team members, a more business class version, their team version is $8 a month. So I'm not just giving Notion the win because it's $2 cheaper per month, I'm really giving them the win in addition because they have this personal pro or in-between option. Now, I'd love to hear from you next. Did I get my categories right or did I get them wrong? Let me know in the comments down below. And if you'd like to learn more about Notion and how to create templates, be sure to click the video on the left. And if you would like to see my Trello setup guide, be sure to click the video on the right. Thank you so much for watching. And remember, being productive does not need to be difficult. In fact, it's very simple.