Academic Transcription Services

Purchase Orders (POs)

We accept purchase orders from accredited institutions, making it easy for departmental heads and administrative offices to approve projects.

Invoicing Terms

Standard payment terms for universities are Net 30, offering a 30-day window from the invoice date to settle payments. If your institution requires extended terms, let us know.

Credit Cards & Direct Payments

Invoices can also be paid securely online via credit card or through other direct payment methods if preferred.

Transparent Billing

All invoices include a clear breakdown of the transcription services provided, along with any additional fees for timestamps, specialized formatting, or other optional features.

Easy Cost Allocation

We can separate billing by department, project code, or grant number, allowing for straightforward cost distribution among various university departments or research groups.

Monthly or Quarterly Consolidation

To reduce administrative workloads, we can consolidate multiple transcription requests into a single monthly or quarterly invoice.

On-Demand Invoicing

If you need immediate clarity on costs, we can generate individual invoices for each project upon completion.

Volume Discounts

Universities that submit large volumes of audio or video files for transcription may qualify for discounted rates.

Ongoing Service Agreements

For recurring needs, we can set up a standing purchase order or long-term contract that guarantees consistent service without repetitive approvals.

Expert Billing Assistance

Our billing team is well-versed in academic procurement processes and can work directly with your finance or administration office to address any questions.

Required Documentation

We’ll provide any necessary forms—such as W-9, insurance certifications, or compliance documentation—that your university may require.

Secure Client Portal

Access your account at any time to view invoices, track project statuses, and manage ongoing transcription requests.

Real-Time Updates

Get notified as soon as each transcription is completed and when your invoice is issued, keeping you informed and organized.