In this day and age, cloud optimization should be in order for any business to survive and ensure that it will be prepared for the future, and this is also the case for the translation process.
Making sure that translation is available straight from the cloud server ensures that any media will reach globally and be localized. It will give the user a seamless, real-time translation for a better experience. These are only some of the benefits.
A survey found that many IT experts believe that up to 95% of work done online will be in the cloud by 2025, so a deeper dive into how this technology will help with translation is essential to reap the benefits.
What is a cloud server?
A cloud server is an effective and powerful virtual server that works as online storage for different applications and information processing software.
Virtualization software is what makes this process possible. Virtualization enables access to many virtual server storage and functions that can be accessed through an online interface.
Using this cloud server allows easy entry, use, and editing of all data and resources uploaded on the cloud across many different devices, from a phone to a computer.
Gone are the days when data risked being lost because of a machine malfunction. You won’t see the devices with a cloud, but data and many applications can be accessed with a workable online interface.
An example of a cloud service is Software as a Service like Gmail or Dropbox. SaaS allows you to store files online and back them up quickly, and it also provides email and other project management tools that users can share, store and access in the cloud.
Another example is IaaS or Infrastructure as a Service which gives you the software you need to manage different SaaS. This will include networking resources, servers, firewalls, etc.
Types of Cloud Server
Now that you know what cloud servers are, it is time to know that there are various types you can utilize for translation, and here they are.
A public cloud includes infrastructure and services shared by many organizations and businesses through a third-party cloud services provider. Each company and organization pays for a public cloud on a pay-per-use basis, making this solution the most appropriate and cost-efficient one for small businesses.
Aside from being highly scalable and cost-effective, businesses and organizations won’t have any problem delegating management since that will be decided and done by the cloud service provider.
Public cloud also is not restricted by any geographical restrictions making data accessible virtually everywhere with access to the internet.
Some disadvantages of the public cloud is that it gives you less customization and less autonomy to the servers. With that comes changes made by the provider to their application or software, which can impact your stored data and other processes.
It also poses the problem of being less secure since the servers are shared with other businesses and organizations.
A private cloud is the complete opposite of a public cloud since this model will consist of systems and infrastructures for data management and storage entirely on a single business or organization.
The private cloud is also the most expensive cloud model and will be well suited for larger corporations and organizations looking for security and high customization in their data power.
Aside from being more secure and offering more flexibility in terms of customization, the private cloud will give you less risk of disruption on your operations versus public data.
On the other hand, there are also disadvantages. A private cloud would require the experience and expertise of an IT personnel aside from being more expensive.
Hybrid combines the power of private and public clouds. It will give you great tailored solutions that keep both cloud options functioning and interacting seamlessly.
This will give you the benefit of being highly secure and flexible, which is the most coveted advantage of private clouds, yet still cost-efficient enough and economical like the public clouds.
On the other hand, communications may be conflicted sometimes since it utilizes both private and public clouds.
Cloud Servers vs. Dedicated Servers (Physical)
If there are cloud servers with services and infrastructures available online, there are also dedicated or physical servers.
One of the most defining characteristics of a dedicated server is that, unlike cloud servers, it does not use any virtualization technology; every storage or generating resource is done with actual and physical server infrastructure and hardware.
Unlike cloud servers which can hold a massive amount of data, dedicated servers are finite and will only have the storage capability depending on the specific hardware specification. This will lessen the scalability, which is a big plus of cloud solutions.
Larger companies and other organizations will only need dedicated servers since it will require high data security for all their extensive needs and bigger capacity. Smaller and medium-sized businesses and organizations will benefit more from the flexibility allowed by different cloud servers.
Cloud Server Benefits
Now that you have a sounder understanding of what cloud servers are and their different types, it’s time to elaborate on the many benefits they will pose in translation work across all media and industries.
The best thing about cloud servers is you can access all your files and applications whenever you need them, wherever you might be, as long as you have internet access.
This makes cloud servers the best option for teams working outsource or remotely or when someone is traveling. A company will not also lose its data when the hardware is corrupted or when a virus attacks it, making it invaluable because of these benefits.
Another thing that makes cloud servers the best for any use is that there will be no downtime period to download any upgrades or fixes since they will do it automatically without disrupting the team’s use of the platform.
A key benefit of cloud servers is the feature of real-time collaboration that will enable any work team to collaborate and share work with everyone beyond geographical location. Every team member will be able to access, edit, and update any application or documents that need editing in real-time.
A fantastic example of this benefit in action is the Google Suite with Google Docs at the forefront. Team members will be able to see who edited the file and see notes that will indicate what needs changing with ease. They can also keep the original file easily.
Cloud servers are more reliable than single-server configurations by a mile. With the cloud, any files or applications are hosted by a number of servers or computers, so if one of them goes down, any other server or computer can keep any file or application running.
Once a system failure happens on a single-server configuration, the whole files or applications will go down with it, and there is a risk of losing everything if interventions are not done timely.
Scalability pertains to changes done in size or scale, and choosing cloud solutions to facilitate your business will be efficient whether you need to scale up data requirements to accommodate the growth of your business or organization.
Since most cloud servers will require pay-per-use subscriptions and most of them monthly, you will only be paying for the benefits and services you actually use or are planning to use your processes.
Dedicated or physical servers will also benefit from the scalability, but they will not be as cost-effective, time-efficient, and uncomplicated as cloud servers.
Suppose a company chooses to go for a dedicated or physical server. In that case, it is vital to know the responsibilities and costs that will come with monitoring, maintaining, and managing the dedicated server. A dedicated or physical server should have two fixtures: IT experts and resources to work on its upkeeps.
On the other hand, Cloud solutions will not require time-consuming and costly upkeep and maintenance because everything will be entirely handled by the cloud provider in their virtual operating processes.
How do cloud server translation work?
So how do cloud-based servers relate to your all-over translation work? To put it simply, cloud-based translation is doing the translation work and process using different web interfaces easily accessible via the internet.
All the data and assets will benefit from all being in one place so the team can easily access the work any time and from anywhere they are.
The previous work of sending translation requests and files via email will be changed with a fixed workplace and software interface that will manage everything from uploading to tracking all projects and files in one set location.
This solution will allow all editors and translators to automatically access, edit, save, etc., what was once needed manual manipulation—saving them time in all realms of translation work, from the translation itself to proofreading and editing..
Cloud Server-Based Translation Tool Features
Aside from aiding in the workflow and efficiency of teamwork collaboration, many of these translation tools will also help in improving and enhancing each translated output.
Translation Memory and Glossary
Using cloud solution translation tools, any translator will benefit from the “translation memory” that these cloud solutions have, making for efficiency and consistency in their works. Think of this memory as the predictive text you have ready on your phone’s keyboard.
If the words needing translation are repetitive, there is the translation memory to fill it in, giving the translators the benefit of consistency and efficiency throughout their translation work.
On the other hand, Glossary will give the translators the understanding of terms they haven’t come across or are not familiar with yet, especially for any localized slang or industry jargon. With this glossary available, everyone can be assured of the correct definition for high-quality output.
Context Editing Tools
Context is essential in making sure that each word translated fits the mood and scenario a translator will try to convey.
By using cloud-based translation tools, each translator has the benefit of accessing in-context editing tools that will give everyone, from the translation to the editing team, context and backgrounds regarding the text they are translating.
Once the translators have an idea of the circumstance and the environment in which each word is used, there are fewer problems regarding the accuracy of their translated works. Time is also saved since there will be less time to look and research information integral to skimming for context for an accurate translation.
Proper Use Management
The benefits of proper user management available on cloud-based translation tools are for the project managers or the editors. Project user management ensures that each team member has access to the tools they will need in their work.
Since each job role will come with different responsibilities that will require various tools, specific software is made accessible to them. This way, fewer mistakes will happen when it comes to unapproved actions and projects.
Easy Integration with other Software
One of the best features of cloud server translation tools over dedicated servers is the capability of the cloud to integrate different apps and features to optimize your localization process. This means that you can use any tools that correct, enhance, remind you about a meeting, etc., within the translation software interface alone.
Some of the most common software tools that are integrated with different translation software are OneDrive or Dropbox for storage and for website content, there is WordPress and Hubspot.
Because all work is done and accessible in the cloud and will be available anytime and anywhere, granted that there is access to the internet, online workplaces like cloud-based translation tools can raise the team’s productivity to up to 30%.
Because comments are available for possible edits in real-time, and the constraints of constant multiple emails are taken out, time will be saved to do other translation or proofreading works.
Cloud-Based Translation Tools’ Edge
Once the benefits of cloud servers and translation management systems are combined, many will benefit from the potential it will give the translation team regarding integration in their localization process, accuracy, and time-efficiency.
The cost-saving benefits of cloud-based solutions are repeatedly discussed and emphasized in this article since they can tremendously help a business or company, especially smaller ones. There will be no need to invest in costly and hard-to-operate infrastructure and upkeep with cloud-based translation tools.
With the localization feature of most cloud-based tools, the translation management system will be able to provide you with everything all in one easy to handle and maintain interface.
Like every cloud-based tool, once translation management tools are integrated, all translators, proofreaders, and editors can access files across every device, from smartphones to personal computers. This is especially helpful if people are working off-site or remotely.
Another thing that makes cloud-based solutions leaps and bounds better than fixed dedicated servers is their scalability or ability to adapt to the business and process without raking up the dollars with costly upgrades and maintenance.
Once there is an increase in business, project managers can easily scale up their operations by opting for a more extensive cloud package from their providers.
It comes with an easy and ready to use cloud-based translation tool interface. This interface can be easily localized to accommodate all the tools you need.
This way, it will be easier to create content that will help you connect with all your audiences across borders, no matter where they live and what language they speak. A great example of this is the context editing tools made available for different translation management tools.
Since the interface is highly customizable, the team will be able to take out or integrate different tools that will make their job easier.
In terms of security, teams can easily install anti-virus software into their interface. Still, because of the multi-server approach of cloud-based servers and solutions, there might not be a need for it.
There is less fear of progress or data loss with cloud-based translation tools since most of their work will be saved in the clouds and accessible via other devices. Giving the tired translators peace of mind when it comes to doing their job.
Whether you are traveling, working out of the office, or panicking because you lost your progress because of a system failure, there is no need to fret because most translation management tools integrated with cloud-based solutions can be accessible from the internet. Most of them are also optimized for mobile use, making work checking a walk in the park.
To survive in this fast-paced world with advancements made available for everyone every day, the best way for any business is to digitize all their processes, and translation should be at the forefront of this modernization.
This way, all translators and editors can do their job using modern tools to ensure that their work is as accurate as possible with no room for error for positive consumer engagement, whether translating ads or full-on movies for foreign audiences.