Data Security in Transcriptions

Data and Information Security in Transcription and Translation Services

Protecting data and personal information is crucial for businesses, researchers, and public services. In today’s digital era, any leak of sensitive information can lead to severe financial and reputational damage (Verizon Data Breach Investigations Report, 2023). Strict data security is a priority for both regulatory compliance and ethical standards.

Why Data Security Matters

• Personal and business information is highly valuable to cybercriminals.
• Security breaches can result in lost revenue and trust.
• Regulations like the GDPR and HIPAA require robust data protection practices (GDPR.eu, 2024).
• Ethical guidelines demand safe and confidential handling of data.

Because of these concerns, service providers must take every precaution to keep your data safe.

GoTranscript’s Commitment to Data Safety

At GoTranscript, data security is at the core of our business. We serve clients in industries like healthcare, law, research, and business, where privacy is a top concern. Our methods meet or exceed industry security standards.

Secure Team Selection and Training

• We carefully screen applicants for all transcription and translation roles.
• All staff undergo rigorous background checks before hiring.
• Every team member signs a strict non-disclosure agreement (NDA) to ensure long-term confidentiality.

Step-by-Step Secure Transcription Process

1. Segmentation of Audio Files

After you upload an audio file, we divide it into chunks, each lasting about six minutes.

• No single transcriber sees your entire file.
• This method makes it extremely difficult for anyone to gather or misuse sensitive details.
• Only a select, trusted team member—who has been with us long-term—can access the full recording if necessary.

2. No Data Downloads

• Transcribers use a secure, online platform to stream audio files directly from our database.
• This approach prevents files from being saved on personal computers, reducing the risk of accidental leaks or hacks.
• Our proprietary interface ensures accurate and safe handling in automated transcription as well.

3. Permanent Data Deletion

• We track all employee interactions with your data.
• After your project completes and you receive your files, we permanently erase your data from our servers.
• This process further minimizes the risk of any future breach or unauthorized access.

Applying the Highest Security Standards

• We follow strict protocols tailored to global and regional data protection rules.
• Our workflows meet requirements for the legal, medical, and academic sectors.
• All clients can trust GoTranscript for secure audio translation services, closed captions, subtitles, and more.

How GoTranscript Protects Your Data at Every Step

• All client data is encrypted during upload and storage.
• Transcriptionists, editors, and proofreaders only see the data they need for their specific task.
• We offer AI transcription subscriptions where automation is built with the same safety layers.
• Transcription proofreading adheres to the same rigorous privacy standards. Learn more on our proofreading services page.

Client Choices and Security Options

• You can request extra safeguards if your project contains highly confidential information.
• We offer business-level service agreements to meet specific compliance needs.
• All files can be easily and securely uploaded with our order transcription form.
• Our translation services platform uses the same protective measures for written documents.

Why Trust GoTranscript?

• Years of experience working with sensitive files across numerous industries.
• Positive client feedback for our privacy-first approach.
• Clear, transparent pricing for transcription and captioning services, with no hidden costs for security.

Conclusion: GoTranscript Puts Data Security First

Protecting your information is non-negotiable. GoTranscript’s proven process—careful hiring, file segmentation, data streaming, and prompt deletion—keeps your audio, video, and text files safe at every stage.

For secure, affordable, and reliable transcription, audio translation, or closed captioning, trust GoTranscript to deliver the highest level of data protection. Order your transcription today and experience peace of mind.