Do You Host Webinars? Here's How to Get Webinar Transcripts

How to Get a Webinar Transcript: A Step-by-Step Guide

Webinars have grown in popularity as a way to reach global audiences for classes, conferences, and live trainings. These digital events connect hosts and participants through video, audio, and text chat, making it easy to ask questions and share comments in real time. Whether you are hosting new employee training or a course series, one valuable tool to provide after your webinar is a detailed transcript.

A webinar transcript lets attendees review the session in text form. It also guarantees access for people with hearing loss. Professional webinar transcripts add value for all participants and boost your event’s accessibility.

Why You Need a Webinar Transcript

• Helps attendees review key points after the webinar
• Makes your event accessible to participants who are deaf or hard of hearing
• Creates reference materials for future training or marketing
• Improves your website’s SEO by adding keyword-rich written content (2023)

Many organizations now provide transcripts after online sessions. This simple step boosts professionalism and builds trust with your audience.

Steps to Get a Professional Webinar Transcript

1. Record Your Webinar

• Check if your webinar software records sessions. Most popular platforms offer this feature.
• Ensure audio quality is clear—background noise or overlapping voices can hurt transcription accuracy (2022).
• Consider recording both audio and screen content. Slides, video, and chat logs can add value to your transcript.

2. Choose a Transcription Service

Manual transcription can be very time-consuming. An easier solution is to use professional transcription services to get accurate results quickly.

• Professional services offer accuracy, even with technical language or multiple speakers.
• Many platforms accept different file formats, such as MP3 or MP4.
• Automated transcription is a faster, affordable option powered by AI. While less accurate than manual, it works well for clear recordings.
• Use an AI transcription subscription for frequent webinars to save money over time.

3. Upload Your Webinar Recording

• Submit your audio or video file to the transcription service’s website.
• Check their instructions for file size and format limits.
• Some services allow you to share a direct video link, such as from YouTube. Make sure the video is set to public or unlisted as required.

4. Select Additional Transcription Options

You may customize your transcript to fit your needs. Common options include:

• Timestamping: Marks each line with a time code so you can find parts of the recording easily. Example: [00:05:23].
• Verbatim transcription: Captures exact speaker words, including pauses and filler words.
• Cleaned-up transcription: Removes filler words ("um," "uh") for cleaner reading.
• Rush turnaround: Pay a small extra fee for faster delivery.

Decide the format based on how you plan to use the transcript.

5. Confirm Payment and Delivery

• Most services offer transparent transcription pricing based on file length and extra options.
• After payment, you will receive your transcript by email or download link, usually within a few business days.
• You may order transcription directly online for speed and convenience.

How to Use Your Webinar Transcripts

Share With Attendees

• Email the transcript to all participants for post-event review.
• Upload the transcript to your website for broader access (2022).

Boost Your Content and Marketing

• Use transcript excerpts on your blog to highlight insights and attract traffic.
• Create downloadable resources for people who missed the webinar.
• Improve your SEO by publishing keyword-rich webinar content (2023).

Enhance Accessibility and Inclusivity

• Combine transcripts with closed captioning services for full video accessibility.
• Add subtitles for non-English audiences through translation services or audio translation.

Keep Organized Event Records

• Refer back to transcripts to track learning and training progress.
• Use detailed transcripts for compliance and documentation in sensitive industries (2022).

Tips for Better Webinar Transcriptions

• Always check audio quality before and during your webinar.
• Encourage clear, one-at-a-time speaking among participants.
• Request proofreading services to ensure error-free transcripts.

GoTranscript: Comprehensive Webinar Transcription Support

Transcribing your webinar doesn’t need to be a hassle. GoTranscript makes it simple to get accurate, reliable transcripts for any type of online event. With add-ons like captions, translations, and proofreading, GoTranscript customizes solutions for every need. Ready to make your webinar more accessible and impactful? Order your transcript today and deliver better value to every attendee.