How to Effectively Transcribe Zoom Meetings

Why You Should Transcribe Zoom Meetings

Zoom stands out among video conferencing platforms because it is easy to use and versatile. Many businesses and organizations depend on Zoom for conference calls, meetings, and webinars.

Benefits of Transcribing Your Zoom Meetings

Transcribing your Zoom meetings offers major advantages:

• Improved Focus: No need to take notes during the call—participants can pay full attention (Statista, 2023).
• Better Record-Keeping: You preserve a written record of key points and discussions.
• Information Sharing: It’s easy to keep absent team members informed and everyone up to date.

Top Reasons to Transcribe Zoom Recordings

• Capture Important Details: Transcripts ensure every detail from your call is documented. No one needs to worry about missing something important.
• Easy Review: With a transcript, you can quickly scan and search for information later, instead of listening to the whole recording.
• Support for Summaries: Transcripts help you create meeting summaries or action plans efficiently.
• Keep Everyone Informed: Share transcripts with teammates who couldn't attend, so everyone stays involved and projects keep moving.

How to Record Zoom Meetings for Transcription

To make a transcript, you first need to record your Zoom call. Here's how:

Step 1: Start Your Meeting

• Log into Zoom and begin your meeting session.
• Get ready before you enable screen sharing if you plan to record the entire session.

Step 2: Record the Meeting

• On the screen, select the "Record" button from the bottom menu bar.
• You can pause or stop the recording using the corresponding buttons.

Step 3: Recording During Screen Share

• Click the “More” button (three dots) when you are sharing your screen.
• Choose "Record" from the dropdown menu.
• To pause or stop, return to the “More” menu and select the appropriate option.

Only the host or a participant with recording rights can start the recording. After the meeting ends, the recorded file will be available for download if you used local recording, or via a link if you recorded to the cloud.

How to Transcribe Your Zoom Meeting

Once you've recorded your Zoom meeting, there are a few ways you can create a transcript:

1. Use Zoom’s Built-In Transcription Feature

• Available only for cloud recordings on certain Zoom plans.
• Turn on "Audio Transcript" in Zoom's cloud recording settings.
• After the meeting, Zoom will process and send you a .vtt transcript file.
• You can edit this file for accuracy and adjust capitalization or punctuation.

However, automatic transcription services often have lower accuracy—typically around 80% (Otter.ai, 2023). If your meeting has specialized terms, multiple speakers, or audio challenges, consider a human transcription service for better results.

2. Try Automated Transcription Services

• Automated transcription tools provide faster turnaround and cost less.
• Accuracy depends on your audio quality and number of speakers.

This is useful for basic records or when human-level accuracy is not crucial.

3. Use a Professional Human Transcription Service

• Human transcription services deliver up to 99% accuracy.
• Transcripts are proofread and formatted by skilled editors.
• You can request extra options such as time-stamping or verbatim transcripts.
• Proofreading services ensure error-free results if you need extra review.

This is the best option for important meetings, legal calls, or when you must guarantee accuracy (Rev, 2023).

4. How to Order a Zoom Meeting Transcript from GoTranscript

1. Visit the GoTranscript transcription order page.
2. Select “Upload Files” or “Paste URL” based on where your Zoom file is stored.
3. Upload your audio or video file. You can add multiple files if needed.
4. Choose your language, service options, and turnaround time. Standard delivery is five days, but faster options are available.
5. Review the price and details, then finish your order. See GoTranscript’s pricing for details.
6. Pay using PayPal, Visa, MasterCard, or another secure method.
7. Wait for the confirmation email that your transcript is ready to review and download.

Review and Use Your Zoom Meeting Transcript

• After your transcript is ready, you’ll be notified by email.
• Sign into your GoTranscript account to review, edit, and download the transcript in .docx, .txt, or .pdf formats.
• You can highlight, add notes, or request translation if you need your transcript in another language.

Other Transcription Solutions

Do you need additional services?

• For subtitles, check out GoTranscript’s subtitling services.
• If you require captions, utilize their closed caption services for accessibility.
• Learn more about captioning pricing if cost is a concern.
• If you want to quickly add captions for a new Zoom video, simply order captions here.
• Need content translated from audio? GoTranscript also offers audio translation services.

Conclusion: GoTranscript Improves Your Zoom Meeting Workflow

Transcribing your Zoom meetings keeps your team focused, boosts communication, and provides an accurate record of every discussion. Whether you want rapid, automated transcription or require 99% accuracy from human transcribers, GoTranscript offers professional solutions for every need.

• 24/7 global support from over 20,000 human transcribers.
• Secure, confidential file handling with 2048-bit SSL encryption.
• Flexible options for verbatim, time-stamped, or translated transcripts.
• Easy online ordering and volume discounts through their loyalty program.

Start today to experience accurate, affordable Zoom meeting transcription and make your meetings more productive than ever before.