How to Transcribe Webex Recordings Quickly and Easily

How to Transcribe Cisco Webex Meetings: A Step-by-Step Guide

Cisco Webex is a popular tool for business video conferences and virtual meetings around the world. Capturing every detail from these sessions can be tough if you rely on note-taking. It’s easy to miss important points and hard to take good notes while paying attention to the conversation.

Transcribing your Webex meetings is a smarter solution. A word-for-word transcript helps you save time and gets the details right. This guide shows you how to record, convert, and transcribe your Webex sessions for maximum productivity.

Recording Your Cisco Webex Meeting

To transcribe your Webex meeting, you first need to record it. Webex makes recording easy, whether you’re using a computer, tablet, or phone.

Steps to Record Your Webex Meeting

• Open your Webex meeting and look for the circular red record button, similar to the record icon on a camera.
• Click the record button to open the "Recorder Panel."
• On the Recorder Panel, click the record button again to begin recording audio.
• Use the pause button if you want to temporarily stop the recording. Hit stop to end and save your recording.
• If you use the pause button, the recording saves as one file. If you use stop and restart, you create a new file each time.
• When you stop recording, you’ll see a "Save Recorded Meeting As" window. Name and save your meeting file.
• Your recording will be available later from your Webex dashboard.

Converting Cisco Webex Recordings for Transcription

Webex meetings save in formats like WRF or ARF, which many transcription services don’t support. You’ll need to convert your recording file to make it ready for professional transcription services.

How to Convert a Webex File

1. Download and open the Webex Network Recording Player. You can find instructions for this step on Cisco’s own support pages.
2. Open your saved Webex recording in the Player. It will start playing automatically.
3. Go to "File" > "Convert Format" and choose MP4 as the output format. MP4 is widely accepted and easy to share.
4. Select the location to save your converted file, give it a name, and click "Okay."
5. Wait for the conversion to finish. Longer recordings take more time, but closing other programs on your computer can make the process faster.

Tip: Why Use the MP4 Format?

• MP4 files are accepted by almost every transcription platform.
• They keep audio and video quality high while using less storage space.

Choosing the Right Transcription Method

Once your file is in MP4 format, you can transcribe it using automatic or human-based services.

Automated vs. Professional Transcription

• Automated transcription: Fast and affordable, uses Artificial Intelligence to recognize speech. Automated tools can make mistakes, especially with technical terms, heavy accents, or when speakers talk over each other (see automated transcription solutions).
• Professional human transcription: More accurate, ideal for important business or legal meetings. Trained transcribers deliver clean, word-for-word transcripts, even when audio quality varies or speakers have diverse accents (see transcription options).

A 2023 industry study found that human transcription is at least 30% more accurate than automated tools for meetings with multiple speakers (Transcription Accuracy Report, 2023).

Ordering Your Webex Transcription with GoTranscript

It’s easy to get top-quality transcripts for your Webex sessions from GoTranscript. Here’s how:

1. Go to the Order Transcription page.
2. Upload your converted MP4 file. Files in MP4 format ensure smooth uploads and quick processing.
3. Choose your desired language, turnaround time, and optional features like timestamping or transcription proofreading.
4. Review the pricing details to see the cost before you confirm your order.

Other Accessibility & Translation Services

• Need captions? Closed captioning services are ideal for accessibility or sharing meeting highlights.
• Require translations? Explore text translation for written transcripts and audio translation for audio tracks in different languages.
• Want subtitles for global teams? Use subtitling services to reach multi-language audiences.

How to Use Your Webex Transcript

Your completed transcript can transform the way your team works. Here are ways you can use your transcript:

• Editing and Annotation: Edit or highlight key points and action items.
• Storage: Easily file away transcripts for future reference and compliance needs.
• Collaboration: Share with remote or absent team members so everyone stays informed.
• Learning and Training: Use transcripts for onboarding, documenting best practices, and post-meeting reviews.
• Accuracy: Rely on word-for-word details so no one is misquoted or information is left out.

Why GoTranscript is Your Go-To Webex Transcription Service

Transcribing Cisco Webex meetings is the best way to keep a record of important discussions, decisions, and action points. GoTranscript offers a wide range of transcription services that suit business, academic, and personal needs. Whether you need automated transcription for speed or professional human transcription for accuracy, GoTranscript covers every scenario.

With transparent pricing and easy online ordering, getting your meeting transcribed is seamless. Try GoTranscript today for reliable, high-quality meeting transcriptions and discover how simple it is to boost your productivity.