Webinars are Here to Stay: How to Best Get Webinar Transcripts? Part 1

The Importance of Webinar Transcription: Making Your Content Accessible and Useful

Webinars have become a leading way to connect people for business, learning, and sharing ideas. A webinar is similar to a live online seminar or conference that lets attendees interact, ask questions, and gain knowledge with ease. As more people spend time online for work and learning, webinars have grown in popularity (Statista, 2023).

How the COVID-19 Pandemic Changed Webinars

The COVID-19 pandemic made webinars a necessary option. In-person events were not possible, so organizers relied on online tools. Webinars allowed people from around the world to join, share updates, and connect. Features like Q&A sessions made webinars even more engaging and helpful.

However, as people attended more online meetings, video calls, and streamed entertainment, webinars started to feel like another task. Many found it hard to focus or keep up with all the content shared during these events (Pew Research Center, 2021).

Why Transcripts Make Webinars Better

One simple way to make webinars easier to follow and more useful is by providing a transcript. A transcript is a written version of everything said during the webinar. It helps attendees and people who missed the live event by:

• Making it easy to revisit key points or check details
• Allowing people to search for specific topics or quotes
• Helping those with hearing difficulties or non-native speakers
• Repurposing content for blogs, articles, and social media
• Improving SEO (Search Engine Optimization) by making content more visible online

Publishing transcripts is a proven way to make your webinar content more accessible and valuable to your audience (W3C Accessibility Guidelines, 2022).

How to Turn Your Webinar Into a Transcript

Creating a quality transcript from your webinar is not hard if you follow these key steps:

1. Plan Ahead

Decide early if you want to transcribe your webinar. Planning ensures a smoother process and better results. Choose the transcription solution that fits your needs:

• Professional human transcription services for highest accuracy
• Automated transcription for quicker results and lower cost
• DIY transcription, which can be time-consuming and less accurate

Working with experts like GoTranscript guarantees fast, precise transcripts.

2. Record Your Webinar

Most webinar platforms let you record sessions. Check that your chosen platform supports recording and know if extra permissions or a paid plan is required.

Focus on capturing clear audio by:

• Using a good microphone
• Limiting background noise
• Testing audio settings before the event

If people cannot understand the audio, the transcript will not be accurate. For more tips on audio quality, review guides like How to Achieve Crisp Audio Quality.

3. Upload Your Webinar Recording

Once your event is recorded, upload the file to a reputable transcription service. With GoTranscript, you can:

• Order transcription by uploading video or audio files directly
• Submit links to content hosted on YouTube and other sites

Check the audio before submitting. Words should be clear and understandable. Remember: clear recordings lead to better transcripts.

Additional Ways to Use Webinar Transcripts

Webinar transcripts offer extra value if you:

• Share them as downloadable resources on your website
• Turn them into blog posts, guides, or articles
• Create closed captions or subtitles for the video
• Have them proofread for quality and professionalism
• Translate them using text translation or audio translation services for global audiences

Costs to Consider

Budget is important. Costs may differ based on:

• Length of the webinar
• Turnaround time
• Level of accuracy (human vs. automated)

Compare transcription pricing and captioning services pricing to find a solution that meets your needs.

Quick Tips for Great Webinar Transcription

• Speak clearly and avoid talking over each other
• Use high-quality microphones
• Minimize background noise and interruptions
• Include speaker names or roles for easy reference
• Share slides or visuals to help the transcriptionist

Conclusion: Get the Most from Your Webinars with GoTranscript

Webinar transcripts help make your events accessible, searchable, and useful for everyone. They also open new ways to share and reuse your content. If you want accuracy, fast service, and helpful features, GoTranscript offers everything you need. From AI transcription subscriptions to human-based services and translations, you can trust GoTranscript to support your next webinar.